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DOL Increases Focus on Misclassified Independent Contractors

7/19/2015

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In Administrator's Interpretation No. 2015-1 (the "Interpretation"), the Department of Labor (the "DOL"), provides guidance on determining whether a worker should be classified as an employee rather than a independent contractor. The DOL's new guidance emphasizes that most workers should be classified as employees rather than independent contractors. 

The Interpretation outlines the DOL's view that worker misclassification is not harmless. Rather, the DOL notes that improper classification risks important workplace protections like minimum wage and overtime compensation under the Fair Labor Standards Act (the "FLSA"), unemployment insurance, and workers’ compensation. The DOL also points to other consequences like reducing tax revenues and an uneven playing field for employers who follow the rules. 

The DOL uses the economic realities test to focus analysis on whether the worker is economically dependent on the employer or in business for himself.  The economic realities test evaluates six factors: 

  1. is the work performed integral to the employer’s business; 

  2. does the worker’s managerial skill affect his opportunity for profit or loss; 

  3. is the engagement on a permanent or indefinite basis;  

  4. does the worker have a relatively minor investment as compared to the employer’s investment;  

  5. does the worker exercise business skills, judgment, and initiative in the work performed; and 

  6. whether the worker has control over meaningful aspects of the work performed. 

No one factor is determinative, and the factors must be considered in relation to one another and in totality.  The ultimate decision is made on a qualitative rather than a quantitative basis and is guided by the overarching principle that the FLSA should be liberally construed to provide broad coverage for workers.  The DOL notes that courts have described independent contractors as those workers with economic independence who are operating a business of their own.  The DOL's view of classification means that workers who are economically dependent on the employer, regardless of skill level, are employees covered by the FLSA.  

Allegations of worker misclassification may create problems for employers, including DOL investigations, enforcement actions, and private litigation. Independent contractor relationships are under increasing scrutiny.  Employers should closely review independent contractor relationships, agreements, and their practices to determine the extent of the risk and any need to re-evaluate worker classifications.

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Department of Labor Proposes New FLSA Rules

7/5/2015

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The Fair Labor Standards Act (FLSA) applies to most employers, sets a federal minimum wage, and  requires overtime pay for working more than 40 hours in a week.  The FLSA allows employers to claim exemptions for bona fide executive, administrative and professional employees. The Department of Labor (DOL) sets rules to interpret the FLSA.  On Tuesday, June 30, 2015, the DOL proposed new rules that would affect is anticipated to significantly affect the number of employees who are protected by FLSA minimum wage and overtime requirements.

Current Rules
"White collar" exemptions require both a predetermined minimum salary and job duties that meet the executive, administrative or professional duties tests.

Under current regulations, employers must pay the exempt employee at least $455 per week ($23,660 per year). This wage is below the federal government's 2015 poverty threshold for a family of four.  Poverty guidelines are set by the United States Department for Health & Human Services.

An employer can claim an exemption for highly compensated employees who earn at least $100,000 in total annual compensation, if it can also meet a less onerous duties test.


Proposed Rules
The DOL’s proposed rule focuses on creating indices that allow the salary threshold to move with a changing economy.  The indexing mechanism allows for increases in required minimum salary levels in an effort to make sure the exemption thresholds stay current over time.  The indexing may be done by tying it to the Consumer Pricing Index or by tying it to federally calculated percentiles of weekly wages.

The proposed rules would limit the standard white collar exemptions to employers who pay at least the 40th percentile of weekly wages for all full-time salaried employees, or approximately $970 per week ($50,440 per year).

The proposal would also change the salary threshold for highly compensated employees to the annualized value of the 90th percentile of weekly wages of all full-time salaried employees ($122,148 per year).

The DOL is accepting comments on the proposed rules.  In addition, other proposed rules may be coming, including rules regarding the duties tests and percentage of time spent on primary duties (this may affect the treatment of managers who also perform some non-exempt work) and rules regarding the treatment of nondiscretionary bonuses and incentive payments toward satisfying the salary test.

Preparing for Change
The proposed regulations are not final and may change.  Employers can evaluate how the proposed salary threshold will affect their current classifications of employees, and the employers pay scales, overtime cost estimates, wage budgets, and bottom lines. For example, employers can immediately review current salaries to determine whether and how many exempt employees would fall under the proposed salary threshold and therefore no longer qualify for exemption, the estimated costs of such conversion, and the estimated cost of raising wages to the threshold minimum. 

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    Lizzette Palmer

    Houston employment lawyer representing employers, executives, and employees.  Board Certified in Labor & Employment Law

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